Motivation

Motivation is very important in a different organization, even a small or big organization. So Why is it important? 

Most as what I observed particularly here in my organization people needs to be motivated specifically with “money”. It was during on when our campus director call up for a conference to the faculty and staff in our campus. The agenda was the designation of the workload of the coming pre- accreditation. As what I observed they always say “do we have a monetary allowance to be receive after?” And I asked on myself if I could be permanent personnel in this organization I could be the same with them? Maybe not or maybe yes? At this time as contractual personnel, I always prepare myself to be motivated always if there are task to be assigned, so that I can work well on the assigned task. And probably it depends on the situation that me myself be like with them.

According to “ CHIC Hospitality Consulting Services” Motivation comes from within, from a person's own psyche, the innermost recesses of the soul, secret desires and deep-rooted needs which motivate, "push" us towards their satisfaction.  What a manager can do is create an environment in which employees can feel motivated. Below is the MASLOW'S HIERARCHY OF NEEDS

Self-Actualization

Ego

Social Needs

Safety Needs

Physiological Needs

 
Physiological Needs

      Basic physical needs:  the ability to acquire food, shelter, clothing and other basics to survive

Safety Needs

     A safe and non-threatening work environment, job security, safe equipment and installations

Social Needs

     Contact and friendship with fellow-workers, social activities and opportunities

Ego

     Recognition, acknowledgment, rewards

Self-Actualization

     Realizing one's dreams, using one's gifts, talents and potential.

Once basic needs are satisfied, people want more.  Progress is the essence of human nature.   When people's basic needs are addressed, their mind and soul, free of threat and insecurity, open up to some of their innermost drives.

Every employee has a need for self-expression, entertains plans for professional development and  career advancement, wishes to be accepted as "family member", feel respect towards management and pride in his/her work, receive acknowledgment and reward, be listened to and trusted. Through a strategic communications to our employees we can identify their abilities and progress in our organization.

Where you belong? (Passive Aggressive Organization)

Although the discussion on this topic was not clearly discussed it gives plenty of queries on my mind. HOW? When? Why?

Through further readings, I was able to understand that I belong to this kind of organization “ Passive – Aggressive Organization”.  It was according to the e-book I have read entitled “ The Passive-Aggressive Organization Converting Consensus Into Action by Booz & Company. stated that “ Passive-Aggressive Organization breeds a culture of simulated compliance where “everyone agrees but nothing changes.” Building a consensus to make major changes is no problem; it’s implementing the changes that can prove impossible.” It’s a big YES that I belong here, because as what I observed on my organization, the implementation of the guidelines is not strictly imposed and most members of organizations are resistant to change.

Symptoms of this Organization

Inability to Execute (The organization is extremely resistant to change)

People always afraid of change, Why? Like here in my organization most of the members afraid to change its because most of them are old in this organization, they are tired to do new patterns in their hobbit, just like on calculating grades they mostly stick on the old one. And most of them said they are old enough to study and to engage such technology.

Inability to Execute (Reaching consensus is easy, but actions are not implemented)

As what I observed on my Organization, when conducting a conference and needs a majority to tackle an agenda, after agreeing, the arguments always exist after agreement, Just like the organization decided to have an educational tour, after agreeing and approving the tour, one member raised that she will be able to attend the tour. Although it was being approved by the body that everybody should attend on that tour.  Although it was a motivation but still it is not implemented.

Ineffective Decision Making

Mostly problems encountered by a certain organization is plenty of people who will criticize on a certain decision. Just like on our organization, we are just an annex to the main campus. And most decision made are just only on the main campus, probably if there are some memos may come on us, still plenty of questions and second guess may appear on a certain decision.


Information Disconnect


Because our organization is just an annex to the main campus, plenty of information is being  disconnected to us. and most of it is all about motivation activities, and when it comes to work the communication is updated.


Inconsistent / Conflicting Motivators

In a certain should be imposed, because in motivating employee will Improves level of efficiency of employees. but retaining the talent of the employee, and made them productive. Here in my organization as what I observed the motivation is being set aside, and I think the organization was not able to see it. Just like the other day my colleague was invited to attend a seminar, and I thought, its one way to motivate them, but they were not happy to attend, its because  their budget that was being allocated by the administration is just low. Although that seminar is helpful to them.


Curing the Organization 

 Just a motorcycle if critical problems may exist on the performance of the motorcycle one option to repair it is to overhaul it.
On curing to the infected organization "Passive Aggressive" steps should be follow:

1. Identify the root causes.;

2. Step back and look forward
         - on this step, top managers are most concern on determining the concerns and dysfunctions of their     organization.and determine the solutions to counter to the determined dysfunctions.

3.  Make Decisions…and Make ’em Stick
           - decision should be effective and clarify decision rights.and must institutionalize accountability fore decision.

4. Spread the Word…and the Data
   -  information barriers must be systematically eradicated.

5. Ring in the Bell Curve

     - Top managers should accurately manage the compensation and rewards to their employees.

Power and Empowerment

What is Power?

Mostly children when I asked about power, most of their answer is they want to have a power? Why? most of them answered that they want to help other people, bring down the bad guys and protect their friends, families away from enemies.

And i think most of us plenty of perceptions about POWER. just like watching on the anime series, mostly the anime series movies always involved power and the flow of the story focuses between masters and disciples. Where the disciples will inheret the power of thier master but to do that the disciples should take trainings, work hard to earn the power the they will inheret to their masters. Once their master observed that their disciples are capable enough, it the time to give their power to them.

Also on the reality, power is not easily gained,you need to work hard, study hard to earn such power or (authority). Mostly managers which are old enough, they trained their selected employees,push to study higher degree, attend trainigs, workshops and seminars. So that time may come they will inherent their powers to employees and empowering their employee to received their authority.

Mostly I observed nowadays here in our beloved country most politician is greed about the power " Who has the power have all the authorities to all" even though this a democratic country. Which I think plenty of people dies with this POWER which mostly I observed in our country.


Having a Power, has the big responsibility, you are responsible to organize an organization. It was during the discussion of "Organization" although it was a funny discussion but still I also learned. But as RSG commented to the reporters they were discussing organization, but the reporters was not able to apply organization on their presentation.

On a certain organization  mostly problems encountered just like in my organization were I belong is plenty are intelligent, due to that I observed during most of our meetings plenty of arguments should be raised when approving some agendas. And because of plenty arguments raised more of them may cause some misunderstanding to each members and may cause commotions.And I realized in a certain organization there should be a KILLER Team, which will help to the members of the organization in any certain situations. So that members of the certain organization can do more on its task properly.

"Change" constant in the World

It was first day of our Organizational Analysis class when Randy G discussed the topic Strategic Planning said that " the only constant in world is CHANGE".

Why Change?

In a certain organization, industry, institution, and etc, change is constantly exist.

Mostly organization, industry, and ainstitution decides to change when they were not able to meet their objectives, goals in a certain range of time, that was according to colleague here in Surigao del Sur State University.

Just like in our life Change always exist, we are looking and thinking to our future , what might happen on that time and for that we are always think of " SUCCESS" in carriers and etc. Indeed most organizations, industries, and institutions always aim for the seven letters word " Success". Education is one of the major sector which help us to be prepare to the new world and ensure us success. Being an educator change is constantly we encounter, plenty of change to be made, mostly on the behavior of our student, the place and mostly on the decisions of the our heads.

 Being  part of this institution  Surigao del Sur State University, mostly our heads gather us employees under to this organization when deciding any changes to this organization, because they prevent any conflict, although they were trying to buy in to that change but still it is from there hand that change can be implemented. Being an employee, we just do our best to be cope up for the change made by our heads.

Responsibility for Managing Change

Executives, Managers of the organization is responsible for facilitating the "Change" especially understand the situation from an objective. Help people to understand reasons, aims and capabilities to their employees. Manager's role is to communicate and impose change to his organization, even though nobody responds to it.

 Change Must Involve People - Change must not be imposed upon the people

 

Whenever a certain organization imposes change, people (employees) is the one who can feel the difficulties of change. To solve this problem managers should conduct workshops, management training to develop learning, policies, methods and empowered them to find solutions with their own through this change.

 

Manager Vs Leader

`Although this two terms has a big difference, but it has a big relationships. The manager provide leadership and leader perform management functions. But the manager don't have a unique skill which leader have.

In a certain organization or company managers and leaders are both needed. But plenty of leaders is a risk.

 A Manager position which is being designated by an authority. Being a manager it requires documents that will support in a certain position. It focus on goals, resources, organization structure.It was during the middle of our discussion of the topic" Manager vs Leader"a question was raised by one of our classmate " Is the President of the Philippines a leader or a manager?" and plenty of arguments has been raised, until Randy G. said that the Manager should be designated by an authority. Therefore I concluded that when a man/woman reaches the highest position (democratic country) he/she will be authorized by that position most from low level of people in a democratic country. Therefore we can consider our President of the Philippines as the Manager, although that our President is Manager but still he has the great characteristics of being a leader, " Mostly i hear from the news that our president always away from the country, and he was not able to  do his job in this country". and i think on this news our president just being a leader, because it was during the discussion of Mr. Dustin one of the characteristics of a leader is  " away from the organization" upon reaching to this characteristic of leader plenty of arguments has been raised and one of our classmate comment to this characteristic that a "leader is an anti- organization" again plenty of arguments has been raised, as remember Mr Pascual argued " No!!  the leader is not an anti - organization" because like daw Mr Bill Gates, Gates  the founder of Microsoft, Gates is a leader, he looks for plenty of ideas, and those ideas will forwarded to his different managers that manages his different organization under Microsoft.Let's move back to the President, although the president is on travel away from our country and he doesn't do his job on this country, he just being a leader because he look for any investors, ideas, and technology that will be helpful to his organization, just like Gates that was Mr. Pascual(our classmate) said, those ideas will be sent to different managers on this country which is the Cabinet Members who are the managers of the different organizations. Because the president thinks to his subordinates, which also the one of  the characteristic of being a leader, those investor that he invited to invest to this country will be able to help to his subordinates because it can give jobs to them. Can we be a leader or a manager? yes we can be a leader, we cannot be all a manager unless we will be authorized for that position. Below is the show the difference of a leader and a manager 

http://managementstudyguide.com/leader_versus_manager.htmv.

                            

Basis	Manager	Leader
Origin	A person becomes a manager by virtue of his position.	A person becomes a leader on basis of his personal qualities.
Formal Rights	Manager has got formal rights in an organization because of his status.	Rights are not available to a leader.
Followers	The subordinates are the followers of managers.	The group of employees whom the leaders leads are his followers.
Functions	A manager performs all five functions of management.	Leader influences people to work willingly for group objectives.
Necessity	A manager is very essential to a concern.	A leader is required to create cordial relation between person working in and for organization.
Stability	It is more stable.	Leadership is temporary.
Mutual Relationship	All managers are leaders.	All leaders are not managers.
Accountability	Manager is accountable for self and subordinates behaviour and performance.	Leaders have no well defined accountability.
Concern	A manager’s concern is organizational goals.	A leader’s concern is group goals and member’s satisfaction.
Followers	People follow manager by virtue of job description.	People follow them on voluntary basis.
Role continuation	A manager can continue in office till he performs his duties satisfactorily in congruence with organizational goals.	A leader can maintain his position only through day to day wishes of followers.
Sanctions	Manager has command over allocation and distribution of sanctions.	A leader has command over different sanctions and related task records. These sanctions are essentially of informal nature.

          

Experiences

Leader

Based on my experiences on my work environment, as i observed our Campus Director, although he was appointed as Campus Director by our president to manage our campus but still he showed us his great leadership, he always think for the development of our campus, he gives more consideration and chances to the faculty who was not able to do their part, although it was risky to his part, because he always think for his subordinates. Hes always look for any ideas that is helpful to our campus, and he always investigate reality, taking in the pertinent factors and analyzing them carefully. He always motivate us to as his subordinates to take our job seriously aiming to vision of our campus. Being a leader always think to the goals, members satisfaction,

and achieve control of themselves before they try to control others; can visualize a purpose and generate value in work; are imaginative, passionate, non-conforming risk-takers.


Manager

Management authority adheres by our administrative officer, she always follow on the what the rules in in the campus. Maintains low level of emotional attachment to her subordinates, always relate people to their role upon making decisions process. Always aim and focus on the results and processes rather than the people who is beyond it.